Tedious payroll processes like unnecessary data entry and printing our paper receipts leave accounting and HR employees feeling drained and unproductive. The truth is that many companies are still relying on manual processes to run their operation, which robs their business of growth. Repetitive tasks directly impact employee morale because they feel like they are carrying a burden instead of excelling at a job. Often, employees succumb to burnout and end up leaving the job, costing the company money and the task of restaffing the position.
Removing tedious tasks from critical company processes like payroll immediately eliminates the risk of human error because data is populated automatically. Plus, removing these unwanted tasks leads to perpetual savings because you no longer pay someone to enter numbers in a spreadsheet all day. Follow these tips to streamline tedious payroll processes:
1. Employee self-service
Instead of constantly reminding employees to send you the information to complete critical payroll processes, why not have them do it themselves? This leads to employee empowerment because they feel more in charge of things like their paycheck, benefits, bank account details and time off.
Employee self-service portals are also helpful for outsourced employees like freelancers who don’t work regular hours. Instead of logging their time for them, they can log in to submit their time card and receive a payout without disrupting any significant processes. Now that accounting and HR professionals don’t have to worry about these details, they can focus on the work that matters.
2. Focus on simplicity
Although business owners may be used to chaotic payroll processes, they must realize that there’s beauty in simplicity. Instead of printing out paystubs for every employee and freelancer, switch to a digital option.
Another strategy to avoid miscommunication is to send adopt a company-wide pay schedule. This way, everyone in the company gets paid on the same day regardless of rank or department.
Tracking employee hours and absences
Increasing payroll accuracy means better tracking employee hours and absences. Hourly employees must clock in and out on a straightforward dashboard to ensure accurate hours. Although salaried employees don’t need to clock in and out, their absences must be noted to ensure the right deductions are taken from their paid time off and sick time.
If you’re looking for accurate and highly-ranked payroll software for your business, consider consulting with our team at Payroll Office of America. We’re a payroll outsourcing firm that helps companies to drive down payroll costs. Visit our website to learn more.
